Complete the Contract Request Form to submit an unsigned contract that needs to be negotiated and signed by the correct authorized signatories of Boston University. These forms are routed to Sourcing & 采购. Please allow a minimum of 2 weeks for negotiation with the supplier and General Counsel. Once you have submitted the Contract Request Form, use the comment section to converse with Sourcing & 采购.

If you need to register a supplier and have a contract signed, the only form you need to complete is the Contract Request Form. When you come to the section which asks you to populate the supplier and you are not able to find yours in our registered supplier list, you will be prompted to provide detailed supplier information, including a contact name and email address. You do not need to complete a Supplier Request Form. Please note, New Supplier Registration is a complex process that will take a minimum of one week. New suppliers need to sign up for the SAP Business Network with a free standard account and provide tax documents. The Buyer will kick off the Supplier Registration based on the information provided in the Contract Request Form. Note, PRs <$10,000 do not route to S&P and will be automatically transmitted to the supplier.

If you attach a contract to a PR <$10,000, it will not be transmitted to Sourcing & 采购; a Contract Request Form must be completed to have your contract reviewed. Contracts have a critical impact on the operations of the University. Contracts not only define price and deliverables of a relationship or engagement with a supplier, but they also define conditions under which you and your department and the University are liable for risks. Contracts define roles and responsibilities including security measures taken to protect data, injury to parties involved, and intellectual property rights. For that reason, the only individuals authorized to sign a contract on behalf of Boston University are Trustees of the University or individuals with delegated authorization.

Not only does Sourcing & 采购 ensure your contract is signed by the correct individuals, but we also work with you to ensure all your specific needs are written in the contract as deliverables in a clear and enforceable way to fit your department’s needs while protecting your interests.

Note: the Contract Request Form is found on the home page of Guided BUying.