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Space Resources

Last updated on July 13, 2023 3 min read Administrator Guidelines for Office of Research Reporting Areas - Space Resources

Getting Started

Office of Research Employee Access Checklist (For Space Roles)

  • CAMMS 
  • PMWeb
  • FMS: Workplace 
  • BU Works Procurement

Onboarding/Offboarding Research Personnel (All)

  • Assign personnel a workstation and update FMS: Workplace 
  • Request physical key from the Lock Shop and/or Cardswipe access through IS&T if applicable 
  • Order appropriate workstation signage for new personnel via the Sign Shop

Space Contacts & Platforms

Facilities Emergencies

During regular business hours or for routine problems, see Request Services. 

For outside business:

  • Charles River or Fenway Campus: 
    • Call 617-353-2105 to reach the Operations & Service Center
  • Medical Campus:
    • Call 617-358-4144 to reach the Control Center
    Learn More

     

    Facilities Requests & CAMMS Platform

    To request a service for routine maintenance, non-routine maintenance, or emergencies, you must use the CAMMS Platform. Services including trucking, Keys & Lock Shop, event requests, etc.

    To gain access, login to the website and follow the prompts. 

    Website: https://facilities.bu.edu/camms

    Email: ithelp@bu.edu 

    Planning, Design & Construction

    Comprised of three groups including Campus Planning, Annual Capital Projects and Major Projects. 

    /cpo/who-we-are/planning-design/ 

    PMWeb 

    PMWeb is a construction and maintenance platform used to submit space projects.

    PMWeb Access & Trainings

    To request access or schedule a training, contact Gerry Broderick in Campus Planning & Operations. 

    You must have role-based and departmental and budgetary authority to access or update campus facilities project management data on behalf of a department, school, or program. Requests for access will be reviewed by the central Research office.

    Guides:

    FMS: Workplace

    FMS: Workplace is a space platform that displays personnel in each room, along with the types of rooms in your space, and certain types of equipment. Research units should review their spaces and make system updates on a regular basis. 

    FMS: Workplace Access & Trainings

    To request access or schedule a training, contact Erin Taillon, Director of Space Management & Systems at erinspel@bu.edu.  Requests for access will be reviewed by the central Research office before any approval is granted.

    View FMS Workplace Guide

    25Live

    25Live Pro is BU’s room scheduling system. Visit the pages below for access, trainings, and to begin requesting space for your events: 

    Building Resources

    BU Terrier Card

    Building Security Access

    BU uses the Ccure system for building security management. With valid Terrier card, access clearance can be assigned through local department administrators by request.

    To request building access or training, contact: cpo-fmo-building-security-sys@bu.edu or BSSHelp@bu.edu.   

    For emergency issues, please contact the Facilities Help Desk at 617-353-2105. 

    Learn More

    Campus Safety Services

    Card Readers

    Entities that would like to get a card reader installed to secure their area should contact us for a consultation.

    Furniture

    Boston University offers a robust furniture program including surplus, remanufactured, and new furniture options. You can also consider buying from or donating to our surplus furniture program with preferred supplier, Spike Inc. (Olympia Moving).

    If you are buying furniture that does not disturb walls or carpet that could potentially contain hazardous materials, then go about that process directly with the furniture suppliers via Sourcing & Procurement makes sense. Otherwise you should submit a PMWeb Project request (see above).

    When purchasing new furniture, make sure it is in compliance with the city of Boston’s fire code regulations. For additional questions, contact Environmental Health & Safety or the design staff in Facilities Management & Planning. Boston University standards for sustainable purchasing can be found on the Sourcing website. For more information, please refer to the university’s Sustainable Purchasing Program. 

    Keys & Lock Shop

    To request keys, go to the CAMMs Portal (Login to CAMMS) or visit /cpo/request-services/

    Operations

    Property Management

    Property Damage

    Record Retention Services

    Recycling

    Security Cameras

    Signs

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