Additional Hourly Employee Pay

Hourly (commonly referred to as ‘non-exempt’) employees at the University are generally not permitted to receive lump sum payments due to federal and state regulations.

There are scenarios in which a department must compensate an hourly employee for additional duties. The approved scenarios, and actions that must take place to achieve this are highlighted below. For any scenarios that are not addressed, please contact hrcomp@bu.edu and a member of the compensation team will review.

Scenario Action Needed
Scenario #1

Employee works additional hours at his or her regular rate.

Cost Object to be charged may or may not be the employee’s regular Salary Cost Distribution.

 Timesheet should be used to record additional hours. Any hours over 40 will be paid at the overtime rate, split across the Cost Distribution that the Manager or Payroll Coordinator indicates on the timesheet.
Scenario #2

Employee works additional hours at a different rate.

Cost Object to be charged is different from the employee’s regular Salary Cost Distribution.

 Employee’s Payroll Coordinator or Manager should complete the Secondary Work Payment Form for the additional hours.  Any hours above 40 will be paid at a blended overtime rate of the employee’s regular hourly rate and the hourly rate of the Secondary Work Payment Form.

Note: If an employee works for multiple departments outside of the home department at different pay rates within the same week, the Secondary Work Payment form cannot be used. Complete this form instead.
Scenario #3

Employee works regular or regular plus additional hours at a different rate for additional duties.

Additional duties generally are tasks that fall outside of what the individual is currently assigned.

Cost Object to be charged is the same as the employee’s regular Salary Cost Distribution.

 Employee’s Manager or Payroll Coordinator should process a Salary Change Form to temporarily increase the employee’s hourly rate for the time that he or she will be performing the additional duties.  A second Salary Change form must be processed to reduce the hourly rate at the end of the additional duties.

This temporary salary change will exist for up to three months. Longer durations must be approved by the compensation team.
All other scenarios Contact hrcomp@bu.edu